How to add Signature to your Mail
Gmail has formed an inevitable aura around the business world. Gmail was launched in the year 2004 as an email service provider with very basic infrastructure and limited features. But with time, Gmail developers have constantly work on its framework, and today it has become one of the most preferred email providers for big, medium or small cooperates.
However, even the most dedicated Gmail users barely use or know about Gmail’s features. It is not possible to discuss all the updated features of Gmail at once. So today, in this tutorial, we briefly discuss Gmail’s signature feature.
Topics Covered
Many of you might have heard this feature for the first time. So the first question that pop-up in most of the reader’s mind is what is a Signature.
“Signature is a banner automatically attached at the footer of the email. It contains your official or personal details, including name, phone number, designation, and company. We can also include an official picture and the company’s website name and URL to create more impression on the recipient.”
Gmail signature helps and benefits you in a lot more ways than you actually might think. Given below are the three primary reasons:
1. Makes the user Easily Noticeable
Everyone wants to stand out from the crowd. Gmail Signature is a simple way to summon more attention for all your emails and distinguish your mails from your competitors. Imagine for any business deal if the recipient likes your offer, he/ she can directly connect you.
2. Acts as a Business Card
A Gmail signature furnished with all your official details often acts as a business card to your recipients. Gmail signature creates more weightage to your mails, as indirectly, you provide all the valuable information (contact details, address, image, designation) to your official contact, friends and family. Often, after looking at your attached signature, people directly contact you. Thus, it opens more chances for signing in a business deal.
3. Provides Authenticity to your mails
Because of email marketing, spamming, and phishing, it is very likely that your email can get flagged as spam and is directed to the spam folder. Hence, your valuable email gets unpassed as junk, which could be harmful to your deals and business. Thus, a Gmail signature helps in authenticating your mails and proves their invaluable genuineness.
Steps to create a Gmail Signature
Learn how to add signature into your Gmail account because what happens when you send an email to anybody on the load that email address your signature will appear. Follow the below step to add a signature to your Gmail:
STEP 1: Go to the Gmail web application
STEP 2: Click on the Settings icon
STEP 3: Create your Signature
Note: Kindly remember it, not the signature name that appears is just the title. Don’t confuse it with this real signature I’m just creating.
STEP 4: Signature content Formatting
In the below steps, we will learn how to use and format the Gmail editor’s signature.
Gmail enables you to the feature to increase or decrease the font size of your Signature. You can also choose different font options to make your text look more stylish.
To make your signature user-friendly, the user can add the hyperlink to their official website or email using the hyperlink icon, as shown in the below image.
The user can visually attract different alignment options, bullets, or quotes from their Gmail signature.
STEP 5: Hit the Save changes button
Now, we have learned how to create the Signature, but the next question arises how it will come into effect, such as all our emails.
Gmail provides the facility to append your signature to all your emails by default. However, it also provides the flexibility to alter the visuals in which they appear. Gmail includes two options to attach and the Gmail signature:
You don’t check in the box; the small ‘dashes’ will get appended before the signature, as shown in the image below. If you check this box, the signature will be inserted, removing the small dashes shown in the image below.
The below-given image is an example of how my signature will look.
Inserting a picture adds weightage to your Gmail signature, and it also looks professional and cool. Below are the steps to add a picture to your signature:
Note: We have already created and saved the signature on our drive.
Steps to Add a Gmail Signature in the mobile Android App
One of the reasons for Gmail’s popularity and preference is the fact that most users can use their smartphones to access their personal and official emails and reply to them promptly. Below are the steps to add an email signature in the Gmail app on an Android smartphone.
There you go! Flaunt your signature to your friends, colleagues and other recipients.
Steps to Add a Gmail Signature in the IOS smartphones
Below are the steps to add an email signature in the IOS smartphones.
Sit back and show off your signature to your friends, colleagues and other recipients through your IOS phone.
